A volunteer parent-run organization like ours can only survive with active parental involvement. And we thrive when everybody gets involved! The success and enjoyment of our children depend on it. With that in mind, we ask you to reach out to the coaches to volunteer your time to help with at least one of the following activities. As you will see, it takes a lot to run our club!
In general, these are the areas in which we need assistance:
Administration – Responsibilities include scheduling practice dates/location with the CHS Athletic Department, coordinating the competition schedule with the leagues, planning Parents Meetings, and managing background checks and First Aid training for coaches.
Assistant Coaching – Responsibilities include assisting at practices, meets, and tournaments, and voting for end-of-season awards. Experience not required. The more eyes we have on our kids, the better we will be able to help them learn the sport!
Awards Banquet – We recognize the accomplishments of our wrestlers at the end of the season during a “pot-luck” style dinner at a local church or community center, in which every family brings a dish. Responsibilities include securing the venue, distributing the Evite and Signup Genius to coordinate which meals/supplies folks will bring, preparing a photo/video montage of the season, and purchasing awards using club funds.
Communications – Responsibilities include updating our website and Facebook group frequently, securing coverage of club meets in local publications (e.g., Maplewood Leaflet, Matters Magazine, News-Record) and Facebook pages (e.g., SOMA Swap Lounge, TAP Into SOMA, Village Green), recording meet results to the SJWL website, and reporting end-of-season summary and team photo in the News Record/PTA newsletters.
Concessions – We operate a concession table to raise funds during home meets. Responsibilities include purchasing inventory using club funds, setup and breakdown of the table and inventory, managing the cash box, and replenishing inventory. In the past the Concession has sold candy, bagels, drinks, fruit and other snacks, as well as club gear like shirts, sweatpants, and other branded apparel.
Fundraising – Responsibilities include overseeing our corporate sponsorship program, conducting 50/50 and Tricky Tray raffles at home Jamboree Events, helping with concession sales, and organizing can drives, bake sales and car washes.
Home Meets (Set Up, Clean Up, Scorekeeping, Timekeeping) – We will need 4-6 strong adults to help our wrestlers with set-up and breakdown for home meets (move, unroll, tape and mop mats and set-up chairs and table for clock/scoreboard). Some heavy lifting is required. Set-up starts approximately 1 hour prior to meet and breakdown takes about one-half hour. In addition, we need 2 scorekeepers and 1 timekeeper per match.
Photographer/Videographer – We would like one individual to video each of our Middle School Team meets (so our wrestlers can review their technique), take our official team photo and portraits of our wrestlers, and take other photos throughout the season for posting on our website and Facebook group and use in our recruiting efforts.
Recruiting – Responsibilities include coordinating recruiting booths at local events (e.g., Maplewoodstock, South Orange Play Day), securing recruiting messages in local publications (e.g., Maplewood Leaflet, Matters Magazine, News-Record) and Facebook pages (e.g., SOMA Swap Lounge, TAP Into SOMA, Village Green), emailing past club members and neighborhood association lists, obtaining site listing and promotional emails by both Maplewood and South Orange Recreation Departments, obtaining permits to hang banner above Maplewood and South Orange Avenues, distributing flyers, etc.
Team Building – Responsibilities include coordinating in-season activities like movie nights and attending CHS and Rutgers wrestling meets, and offseason activities like summer camps and get-togethers at places like Treetop Aerial Adventure, Gravity Vault and High Exposure Parkour.
Team Program/Sponsor T-Shirts – Responsibilities include producing a Team Program, featuring sponsor logos and messaging, and photos and blurbs of our wrestlers, as well as producing and ordering a sponsor-branded t-shirt for all wrestlers.
Team Store – Responsibilities include selecting and overseeing a vendor with expertise in wrestling gear and online shopping experience, and choosing appropriate items and prices to maximize convenience for our parents and fundraising opportunity for our club.
Uniforms/Shoe Exchange – Responsibilities include taking inventory of existing uniforms (singlets, shorts, jackets), purchasing additional items, distributing uniforms by size, collecting deposits, and accounting for missing and unwashed items at the end of the season. To operate the Shoe Exchange, collect and distribute previously used shoes in good condition to wrestlers who express interest.